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The Queen's Regimental Association

Privacy Policy

Your privacy is very important to us. We have developed this Policy in order for you to understand how we collect, use, communicate and make use of personal information.

  approved qra consolidated data protection policy Approved QRA Consolidated Data Protection Policy »

The following outlines our privacy policy:

GDPR (General Data Protection Regulation) Compliance

In line with ICO guidelines which come into force May 25th 2018, we have updated our Privacy Policy accordingly:

  1. Database Controller/Processor: The Regimental Secretary Alasdair Goulden. His contact details can be found on the Branches page of this website
  2. The purpose of processing your details held in our database, is to enable us to inform you of news, updates and notifications from The Queen's Regimental Association. Your details will be used (with your consent) for this purpose only.
  3. The categories of personal data we hold, are:
    (a) Your Full name (b) Address (c) Tel: No.(d) Email Address (f) Regiment you served with (g) Battalion (if specified) (h) Rank (if specified) (i) Association Branch you are a member of (if specified)

    We may contact you by any of the above means, unless you have opted out of us doing so.

    If you have opted in, or out of us contacting you, your preferences are automatically recorded in our database upon registration.

  4. To ensure the security of personal information, all details are kept on a secure Database within a highly monitored environment and can not be transferred without our, or your consent

  5. All details are kept securely by us until such time as you may request us to remove them from our Database.

  6. You may request us to forward your personal details we hold, under your Data Subject's Rights.

  7. If consent is given for us to contact you, you have the right to withdraw your consent at any time.
    If you have opted out of us contacting you by either email, phone, SMS or post, we will not contact you by those means.
    However, If you have opted out in error or change your mind at any time, please re-register and your changes to consent will be updated within our database
  8. You have the right to lodge a complaint with a supervisory authority
  9. All details within our database were/are from individual membership registration with The Queen's Regimental Association and no details were/are obtained from any publicly accessible sources
  10. Provision of your personal data forms part of a statutory requirement to enable us to keep in touch with you. Failure to provide personal data will not make it possible for us to do that
Information we collect when you visit this website

When someone visits this website, we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make any attempt to find out the identities of those visiting our website.

Our website search queries and results are logged anonymously to help us improve our website and search functionality. No user-specific data is collected by either The Queen's Regimental Association or any third party.

In order to assist with security and performance, we process anonymous  IP addresses of visitors together with demographics (geographical areas).

Any email sent to us, including any attachments, may be monitored and used by us for reasons of security and for monitoring compliance with office policies.  Email monitoring or blocking software may also be used. This enables us to block spammers.

Links to other websites

This privacy notice does not cover the links within this site linking to other websites for which The Queen's Regimental Association accepts no responsibility. Once you have used these links to leave our site, you should note that we do not have any control over the other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.


Under the EU-Directive, we have to inform you if we use Cookies on our website.

A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic.

Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you..

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Where to find information about controlling cookies

Internet Explorer cookies information

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We are committed to conducting our business in accordance with these principles in order to ensure that the confidentiality of personal information is protected and maintained.